Organizing an event
Our quotes are flexible depending on the type of event, its duration, and the number of guests. Ask us!
Dinner guests:
175 pax
Buffet dinner guests:
110 pax
Cocktail reception:
175 pax
Concert or conference:
160 pax
The terrace and grounds can host larger numbers in an open-air setting
Are you planning to hire a tent or marquee?
The reception room meets French “ERP” standards (for spaces hosting members of the public) up to a capacity of 175, including fire extinguishers, alarms and safety lighting, multiple floor-level electrical outlets, and Wi-Fi.
Furnishings
- 18 round tables diam 152 – 8 people
- 130 Fermob folding chairs and wooden chairs
- 12 rectangular tables for 21 linear metres of buffets
- 5 small round tables, diameter 84
- 3 small round tables, diameter 118
Catering room
- 5 stainless steel tables
- Dishwasher
- Bottle refrigerator
- Proofer and professional oven
- Electrical connections: 32 A single-phase and 20 A three-phase sockets.
Toilet cabin
- 2 toilets
Parking spaces
Small car park with 15 spaces near the hall – The caterer’s lorry parks there and plugs in (380 A socket).
The car parks are not guarded.
There are video surveillance cameras on the estate’s access roads and pathways.
Guests are free to select their own caterer. If desired, we can suggest a number of caterers who have worked at the venue before.
Labarthe is also in the wine business: as producers and merchants, we can offer you an exclusive selection of wines at optimum rates on site. (champagnes and spirits not included)
Any wine you order will be stored in the reception room’s wine fridges.
Corkage fees apply to any wines you bring in.
Domaine de Labarthe can accommodate up to 27 guests in its 9 rooms and suites.
These luxury accommodations are managed by the Guest House.
Reservations must be made in your name – credit card as a guarantee and address for registration.
LE MAS AZEMAR | B&B in Mercuès
LE RELAIS DES ANGES | B&B in Mercuès
LE CHÂTEAU DE MERCUÈS | Hotel Inn and Château
LE VINOIS | Hôtel in Caillac (4 km)
IBIS and IBIS BUDGET | Cahors (7 km)
BEST WESTERN | Pont Valentré, Cahors
A few B&Bs are available within walking distance in the village of Espère.
Our pricing is based on the number of guests and the type of event.
The provision of tables and chairs, as well as the catering room facilities, is included.
For an event on Saturday, a 3-day booking from Friday 9am to Sunday 5pm:
Day 1 (Friday morning): set-up from 9am and access to rooms from 2pm, overnight stay for up to 27 people (excluding breakfast and tourist tax)
Day of the event: ceremony – cocktail reception – dinner – evening reception – overnight stay for up to 27 people (excluding breakfast and tourist tax)
Day 2: access to the barn, gardens and swimming pool during brunch. Check-out from rooms and annexes at 12.30 pm. End of festivities and handover of the function room, the bridal suite and the Prairie at 5.00 pm.
3 DAYS / 1 NIGHT
FROM €6,930
For a Saturday event, a 3-day hire from Friday 2pm to Sunday 12 noon:
Day 1 (Friday afternoon): access to the barn for set-up
Event day: ceremony – drinks reception – dinner – evening entertainment and one night’s accommodation (for 18 to 27 people) – (excluding breakfast and tourist tax)
Day 2: check-out from rooms and outbuildings at 12 noon and handover of the venue.
This offer does not include access to the pool garden. For any extension of the duration, times or spaces, rates available on request.
- Same-day set up and takedown
- Rental from 9am / 7pm
- Rates starting at €900/2,600
- Set up in the morning and takedown on the day
- Rental times 2pm/11pm
- Rates starting at €1,100/2,700
FAQS
What time is music allowed until?
Outside the reception hall, there can be no amplification after 9.30pm. Inside (with the doors closed), the DJ must respect the legal max limit of 3db after 2am.
Is the swimming pool secure?
Yes, the swimming pool is equipped with an electrically operated cover in compliance with French standards. For aesthetic purposes, the swimming pool can be left uncovered during the cocktail reception, on condition that the organisers sign a liability waiver. In all cases the pool will be covered from 9pm onwards, and swimming is not permitted at any time during the reception. The use of this space is not included in the standard rental fee.
Can I hold a cocktail/champagne reception around the pool?
The pool gardens are not included in the standard rental fee, but you may request a quote for the use of this space (you will need to sign a liability waiver).
Is it possible to access the reception hall on Thursday?
Yes, equipment deliveries and table set-up/decoration can begin on Thursday afternoon (subject to availability and confirmation by the owners) .
Do the property’s access gates remain open during the reception?
Yes. It is up to the event organisers to manage arrivals and departures, and to screen guests.
Can I hold a barbecue in the grounds?
Yes, provided it is handled by a professional caterer. Braziers, fireworks, lanterns and candles are not permitted.
Is there a space for children?
There is no dedicated area for children. We recommend setting up a small tent with mats, cushions, toys and – most importantly – babysitters! Please note: The venue’s guest rooms are not accessible to event attendees, except those who have booked their stay there.
In addition to the day after brunch, can I organise a dinner on the Sunday night or the Friday night?
Yes; your quote will be adjusted accordingly.
Is there a space to set up a moveable tent for the cocktail reception?
Yes, a tent with space for up to 100 people can be set up in the grounds, between the trees in front of the reception hall.
Do the prices include water and electricity?
Yes, provided there is no excessive use of electricity from outlets or water in the toilets, or in the catering room.
Is the reception hall heated?
No, the reception hall does not have heating or air conditioning. Space heaters may be set up as an optional extra.
Can I bring my own wine and spirits?
Yes, but a corkage fee applies (to wines only).
Check-in and check-out for the bedrooms ?
What are the check-in and check-out times for the rooms?
Access to the accommodations is from 2 p.m on friday. Early check-in rates are available upon request. Rooms must be vacated by 12 p.m. on Sundays except for Garenne and Prairie at 5pm.
Guests staying overnight may use the swimming pool until 12:30 p.m.
Request for information
We will reply as soon as possible.
